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Accommodation and Shelter Program Specialist (Poland)

Department: HIAS Poland
Location: , Warsaw

POSITION SUMMARY:

The Accommodation and Shelter Program Specialist will ensure the proper and quality implementation of the Emergency Accommodation Program provided by HIAS in Poland through the Airbnb scheme and other potential donors including technical support for the cash-for-accommodation component.

ESSENTIAL FUNCTIONS

  • Maintain contact with organizations and institutions in Poland that strengthen and support in the implementation of the programs included in the accommodation/shelter portfolio.
  • Assume the role of focal point for all shelter/accommodation (or emergency response) issues in Poland.
  • Socialize the housing program with its steps, objectives and criteria during bilateral meetings with relevant organizations and key stakeholders.
  • Receive referrals from entities or organizations for shelter support, providing an appropriate response and following up on them.
  • Carry out programmatic accompaniment of protection and shelter assistance in Poland, mainly for family contact and logistical processes.
  • Conduct joint assessments of referred cases and make decisions on whether or not to provide accommodation according to established criteria.
  • Oversee and monitoring contact with Airbnb hosts to search for the required accommodation and the booking of accommodation through the Airbnb platform.
  • Oversee the organization of filing of all family information, including payments, bookings and tracking of arrival and departure dates.
  • Produce a financial report on monthly accommodation expenses.
  • Carry out sporadic visits to shelters and/or other accommodations as needed (mainly for monitoring activities or to attend to emergencies or incidents that may occur).
  • Participate in any shelter related coordination meetings and activities, such as Shelter Working Group/Rental & Occupancy free of charge TWG, and contribute to the required coordination reporting or contributions.
  • Provide shelter technical advice and guidance to other HIAS departments and projects, such as cash for accommodation, where needed.
  • Support partners from a technical perspective on Airbnb/shelter topics to ensure a timely and qualitative implementation.
  • Prepare donor reporting and communication material as requested by donors and the HQ office about the program portfolio in the related area.

QUALIFICATIONS AND REQUIREMENTS 

  • Profession in architecture, social work related to housing, engineering, real estate, or related areas with knowledge of legal housing regulations in Poland.
  • Minimum of 3 years experience working in the housing sector, either in humanitarian contexts or the private sector.
  • Experience working in the humanitarian, migration and/or internal displacement sectors is a plus.
  • Knowledge of international standards for shelter/accommodation in emergencies (IASC/Core Humanitarian Standards/Sphere standards). 
  • Knowledge of Microsoft Office.
  • Polish and intermediate English required. Ukrainian a strong added value.

DISCLAIMER

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

SAMPLE HIRING PROCESS

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts, and history of the Jewish people – a history of oppression, displacement, and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities, and backgrounds, as do our staff. We bring our experience, history, and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community, and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission, and values.

VISION

HIAS stands for a world in which refugees find welcome, safety, and opportunity.

MISSION

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES

Welcome • Acogimiento • Hospitalité • (Hachnasat Orchim)

We Welcome the Stranger

Justice • Justicia • Justice • Tzedek

We Pursue Justice

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • Chevruta

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • Ometz

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status.

 

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