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Budget & Fiscal Compliance Officer, U.S.

Department: Budget & Fiscal Compliance
Location: Silver Spring/New York/Remote, MD

POSITION SUMMARY:

HIAS seeks a Budget & Fiscal Compliance Officer, U.S. to support U.S. programs with responsibility for budget formulation, as well as planning, tracking and monitoring of funding, including grants. They will be responsible for operation functions related to Budget & Fiscal Compliance, and this is a hands-on position that will work under the guidance and supervision of the Assistant Director, Budget & Fiscal Compliance, U.S.

Note, this position is based at our headquarters in Silver Spring, Maryland or our office in New York, New York, and we will consider a remote option for applicants who live outside of commuting distance to either of our offices and are based in other states in which we are registered (Arizona, California, Colorado, Connecticut, Florida, Georgia, Iowa, Michigan, Minnesota, Nevada, New Jersey, Ohio, Oregon, Pennsylvania, Texas, Virginia, West Virginia, Wisconsin).

ESSENTIAL FUNCTIONS:

  • Manages reporting, compliance and recognition of federal grants for assigned portfolio.
  • Partners in the compilation and drafting of the annual operating budget.
  • Prepares monthly budget-to-actual analysis, conducting quarterly forecast reviews with program managers.
  • Completes and uploads financial reports into various federal reporting platforms.
  • Partners with accounting to ensure indirect costs are correctly charged to awards, and prepares monthly grant budget-to-actual reports.
  • Liaises with Programs and Development staff to ensure restricted funds are used in accordance with donor intentions or appropriate modifications are requested.
  • Helps ensure that fiscal requirements for grants and contracts are identified, realized and monitored through regular monitoring meetings.
  • Maintains a working knowledge of laws, regulations, policy and other requirements that affect grants management, in particular federal grant requirements.
  • Reviews coding of expenses against restricted grants to ensure adequate charging.
  • Assists with the maintenance and analysis of staff allocations.
  • Works with program managers to track and manage their budgets and grant spending.
  • Works closely with assigned portfolio on Programs and the Budget & Fiscal Compliance teams to assist affiliates on all financial agreements, monitoring and reporting, including creation of financial reporting workbooks for affiliates.
  • Compiles and drafts annual operating and capital budgets.
  • Prepares and performs monthly budget-to-actual analysis and conducts quarterly forecast reviews with program managers; communicates results of reviews and analyses to finance leadership.
  • Compares programmatic planning with funding restrictions to provide realistic financial and budgetary outlook.
  • Provides fiscal monitoring of U.S. affiliates.
  • Ensures timeliness and accuracy of budgets.
  • Assists with the annual budgeting and audit processes. 

QUALIFICATIONS & REQUIREMENTS:

  • Undergraduate degree in Business Administration, Finance, Accounting, International Affairs or a related field required.
  • 3-5 years of relevant experience required, with experience in analysis and interpretation of budgets and grants preferred.
  • Familiarity with federal government rules and regulations.
  • Experience with U.S. government-funded programs and/or in an organization focused on international development is preferred.
  • Strong communication and interpersonal skills.
  • Proficient in MS Office and database management.
  • Highly organized with good time management skills, ability to set priorities and attention to detail.
  • Ability to handle multiple priorities in a fast-paced environment.
  • Willing to travel domestically up to 10-15% of the time.

HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES: 

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger 

Justice • Justicia • Justice • Tzedek

We Pursue Justice 

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy 

Partnership • Compañerismo • Coopération • Chevruta

We Believe in Changing the World through Partnership 

Courage • Coraje • Courage • Ometz

We Act with Courage to Build a Better World 

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience 

DIVERSITY: 

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status. 

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