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Institutional Development Coordinator (Global)

Department: Institutional Development
Location: Silver Spring/New York/Remote, MD

POSITION SUMMARY: 

HIAS seeks an Institutional Development Coordinator to support the Institutional Development team to increase funding and diversify revenue streams for International Programs. The Institutional Development Coordinator will help produce high quality concept notes, proposals and reports for a range of public and private institutional donors, building on HIAS’ comparative global and local programs. 

This position works closely with the Programs teams, maintaining regular engagement with and knowledge of programs across Latin America and the Caribbean (LAC) and Africa/Eurasia. The position will also support proposals for U.S. Programs, Operations teams and Global Public Affairs as needed. The ideal candidate is a self-motivated and experienced professional with excellent skills in writing, project management and communications. 

The Institutional Development Coordinator will also help identify and develop new and existing partnerships with private, corporate and Jewish funders. They report directly to the Senior Director, Institutional Development and work closely with the Institutional Development team to support and expand global and national partnerships with foundations, corporations and other new funding prospects for HIAS. 

Note, this position is based at our headquarters in Silver Spring, Maryland or our office in New York, New York, and we will consider a remote option for applicants who live outside of commuting distance to either of our offices and are based in other states in which we are registered (Arizona, California, Colorado, Connecticut, Florida, Georgia, Michigan, Minnesota, Nevada, New Jersey, Ohio, Oregon, Pennsylvania, Texas, Virginia, West Virginia, Wisconsin).

ESSENTIAL FUNCTIONS: 

EXTERNAL RESPONSIBILITIES 

  • Supports the development of high-quality proposals, concept notes and other materials for institutional funders, working closely with programs and finance teams on project design, ensuring clarity, consistency and a compelling case for funding, and adhering to donor/HIAS guidelines and policies. 

  • Synthesizes HIAS’ programs and interventions into clear, compelling presentations, proposals and reports for current and new donors. 

  • Conducts outreach to and participates in meetings with new and potential donors, especially foundations and corporations, to help cultivate strong relationships and identify new funding opportunities. 

  • Conducts research and maintains ongoing familiarity of specific funding and partnership opportunities with donors and corporations that align with HIAS’ global priorities and signature approaches: legal aid, community-based mental health and psychosocial support services, economic inclusion and prevention/response to gender-based violence. 

  • Identifies opportunities for and supports the development of strategic communications (e.g., blogposts, social media, articles, webinars, etc.) to increase the profile and visibility of HIAS’ programs and partnerships. 

INTERNAL RESPONSIBILITIES 

  • Collaborates closely with development, programs and finance teams to develop proposals and budgets for funding opportunities; this includes clear internal communication on proposal and reporting deadlines, guidelines and policies to programs and finance staff. 

  • Supports the development of clear and strongly written proposals, working with U.S. and international programs staff to ensure quality and winning submissions. 

  • Conducts research to identify new funding and partnership opportunities, and develops engagement strategies for HIAS nationally and select partners in the affiliate network. 

  • Develops and implements comprehensive outreach, solicitation and collaboration strategies for new donors and partners. 

  • Conducts research to help cultivate relationships with foundations, corporations and other major funding prospects to broaden HIAS’ networks and match donor interests with HIAS’ program areas. 

  • Updates HIAS’ internal grants databases and tracking systems to ensure internal coordination and the timely submission of proposals and reports. 

  • Ensures quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars and updating HIAS’ internal records. 

  • Monitors donor and philanthropic trends across the U.S., as well as relevant grant-making rules and regulations for changes and developments. 

  • Performs other tasks as assigned. 

QUALIFICATIONS & REQUIREMENTS: 

  • Undergraduate degree required. 

  • 2-3 years of experience in grant writing, nonprofit or social justice experience (can include internships and volunteer experiences), with an interest in growing in the institutional development field. 

  • Spanish fluency preferred. 

  • Outstanding writing, editing and proofreading skills; strong verbal communication, presentation and relationship-building skills. 

  • Ability to work independently with remote management, highly self-motivated and must demonstrate a collaborative work style. 

  • Strong organizational and time management skills, with demonstrated ability to meet deadlines in a fast-paced environment; ability to adapt quickly to changing circumstances. 

  • Previous professional or volunteer work in refugee assistance preferred; knowledge of social service and social justice programs in the U.S. a plus. 

  • Some knowledge of Judaism and/or the Jewish community, culture and issues desired. 

EXTERNAL REPRESENTATION: 

All employees are expected to represent the organization in alignment with HIAS' mission, vision and values. Some employees of HIAS are expected to speak externally on behalf of the organization with clients, donors, affiliates, partners, etc. as part of their work-related responsibilities. Applicants for these roles acknowledge and accept the inherent risk associated with external representation of HIAS. 

HIRING PROCESS: 

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process: 

Step 1: Submit your application! 

Step 2: Phone screen with a HIAS recruiter. 

Step 3: Video interview with the hiring manager. 

Step 4: Video interview with a panel of HIAS employees. 

Step 5: Online reference check with SkillSurvey. 

Step 6: Offer and background check with Shield Screening. 

Step 7: Start your professional journey with HIAS! 

Note: Some of our hiring processes may vary, and not all candidates will advance to each step. 

ABOUT US: 

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive. 

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values. 

VISION: 

HIAS stands for a world in which refugees find welcome, safety and opportunity. 

MISSION: 

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives. 

VALUES: 

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger 

Justice • Justicia • Justice • Tzedek

We Pursue Justice 

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy 

Partnership • Compañerismo • Coopération • Chevruta

We Believe in Changing the World through Partnership 

Courage • Coraje • Courage • Ometz

We Act with Courage to Build a Better World 

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience 

DIVERSITY: 

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status. 

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