HIAS seeks a Caribbean Project Assistant to support the implementation of program activities, communicating with project stakeholders and forcibly displaced and stateless persons (FDSPs), and the generation of reports (statistical and narrative) of the Caribbean Islands.

ESSENTIAL FUNCTIONS:
Service mapping
• Conduct research on and update service mapping database based on prioritized countries and thematic areas.
• Support the team to locate services based on current needs of FDSPs.

Communication with stakeholders
• Schedule meetings with stakeholders in the relevant islands of the Caribbean project.
• Prepare for meetings with stakeholders in the relevant countries of the Caribbean project.
• Keep minutes of all meetings.
• Communicating with organizations via email and phone calls to organize capacity building sessions.

Communication with FDSPs
• Answering phone calls and text messages from FDSPs.
• Assist in managing the Caribbean inbox by answering emails from FDSPs.
• Disseminating surveys and evaluation forms to FDSPs.
• Assist in conducting remote surveys and interviews in English and in Spanish with FDSPs.
• Assist in dissemination of digital information about HIAS’ services and programs and awareness materials to FDSPs.
• Communicate with participants of in-person and remote (online) activities organized by HIAS.
Reporting
• Assist in drafting project reports.
• Assist with indicator reporting in Excel and Kobo.
• Acts as interpreter and translator, (surveys, questionnaires, letters in Spanish-English and vice versa) as needed.

Support with field visits.
• Assist with necessary arrangements to execute field visits (agenda, arranging meeting spaces and refreshments, materials for workshops and discussion groups).
• Assist in gathering FDSPs for focus group discussions.
• Assist in drafting mission reports.
• Perform other duties, as delegated by the line of supervision.

QUALIFICATIONS & REQUIREMENTS:
• Higher education degree or equivalent.
• A minimum of 1 years’ working experience preferably in one of the following sectors: social, charity, government, or NGO.
• Current residency in Aruba and/or prior work authorization in Aruba required.
• Knowledge of the displacement situation in the Caribbean Islands.
• Excellent computer skills.
• Proficiency in Microsoft office suite (Word, PowerPoint, Excel, Outlook).
• Excellent communication skills
• Excellent organizational and problem-solving skills.
• Must be a team player and able to work with a range of diverse, vulnerable populations.
• Passionate about HIAS’ mission and values.
• English & Spanish required.
• Willingness to travel.

DISCLAIMER:
This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

SAMPLE HIRING PROCESS:
We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!
Step 2: Phone screen with a Human Resources staff person.
Step 3: Interview with the hiring manager.
Step 4: Interview with a panel of HIAS employees.
Step 5: Reference check.
Step 6: Offer and background check.
Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:
Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:
HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:
Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:
Welcome • Acogimiento • Hospitalité • ????? ?????? (Hachnasat Orchim)
We Welcome the Stranger

Justice • Justicia • Justice • ??? (Tzedek)
We Pursue Justice

Empathy • Empatía • Empathie • ??? (Chesed)
We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • ?????? (Chevruta)
We Believe in Changing the World through Partnership

Courage • Coraje • Courage • ???? (Ometz)
We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • ??? (Ruach)
We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:
HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.

SAFEGUARDING:
HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.