POSITION SUMMARY:

HIAS seeks a Grants Administration Manager, to be responsible for budget design and planning, tracking and monitoring of funding, including grants for the Latin America region.

Note: Note, this is a temporary role for six (6) months and the salary range for this position is $75,000 - 85,000.00.This position can be based at our headquarters in Silver Spring, Maryland or our offices in New York, New York.

ESSENTIAL FUNCTIONS:

• Manages reporting, compliance and recognition of grants for assigned portfolio.

• Uses accounting tools to prepare monthly grant budget-to-actual reports.

• Liaises with Programs and Development staff to ensure restricted funds are used in accordance with donor intentions or appropriate modifications are requested.

• Ensures that fiscal requirements for grants and contracts are identified, realized and monitored through regular monitoring meetings.

• In coordination with country offices, prepares monthly, quarterly and year-end financial reports for funders.

• Maintains a working knowledge of laws, regulations, policies and other requirements that affect grants management, in particular USAID, BHA and UNHCR grant requirements.

• Reviews coding of expenses against restricted grants to ensure adequate charging.

• Assists Director, Budget & Fiscal Compliance, LAC in the maintenance and analysis of staff allocations.

• Works with program managers to prepare spend plans and grant forecasts.

• Prepares and performs monthly budget-to-actual analysis and conducts monthly reviews with program managers; communicates results of reviews and analyses to finance leadership.

• Ensures timeliness and accuracy of proposal budgets.

• Writes budget narratives that describe the items in a budget to an external audience.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree with a concentration in Finance, Accounting, International Affairs, International Business or a related field required.

• 5-8 years of relevant work experience required, with experience in analysis and interpretation of budgets and grants preferred.

• Defined interest in HIAS’ work around the world and in the U.S.

• Excellent analytical skills and ability to problem-solve; the ability to communicate financial information to non-financial staff.

• Ability to effectively manage multiple priorities; must be detail-oriented.

• Excellent interpersonal, written and oral communication skills.

• Intermediate level or higher Microsoft Excel skills required.

• Experience working with an international nonprofit and refugees in developing countries or in emergency situations preferred, but not required.

• Intermediate level Spanish or higher preferred, but not required.

• Ability to travel to country offices preferred, but not required.

• Experience working with an ERP system like NetSuite preferred, but not required.

HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening or ESR.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • ????? ?????? (Hachnasat Orchim)

We Welcome the Stranger

Justice • Justicia • Justice • ??? (Tzedek)

We Pursue Justice

Empathy • Empatía • Empathie • ??? (Chesed)

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • ?????? (Chevruta)

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • ???? (Ometz)

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • ??? (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.