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Accounts Receivable Specialist

Department: Finance and Accounting
Location: Silver Spring, MD

POSITION SUMMARY:

HIAS seeks an Accounts Receivable Specialist to support the day-to-day by ensuring proper invoicing and collection of HIAS funds. They will work closely with the Budget & Fiscal Management team to track all outstanding invoices, and they will also work with the Development team to record all contributions received into the accounting system.

The Accounts Receivable Specialist will maintain accurate database/records on all financial transactions and ensure these are appropriately coded, accurate and up-to-date. They will also complete the financial process by performing corresponding financial analysis, follow-up and reporting to support the operation with timely and accurate financial information. The Accounts Receivable Specialist will serve as the liaison between the Development and Finance departments.

ESSENTIAL FUNCTIONS:

  • Ensures all monies due to the organization are collected promptly.
  • Ensures accurate and timely invoicing.
  • Ensures all cash received is properly applied.
  • Prepares invoices and billing to donors.
  • Records contributions into the accounting system.
  • Prepares accounts receivable aging.
  • Contacts donors for outstanding payments.
  • Processes deposits via digital check scanner and/or walking checks to the bank.
  • Monitors merchant services account for correct credit card donations processed and payments received.
  • Reconciles bank accounts.
  • Assists with audit.

QUALIFICATIONS & REQUIREMENTS:

  • Undergraduate degree in Accounting or Finance required; graduate degree preferred.
  • 3-5 years of work experience in an accounting or finance position with accounting and budgeting responsibilities, and at least 3 years in an INGO or related field.
  • Excellent communication, organization and interpersonal skills; ability to perform multiple projects in a fast-paced environment.
  • Highly reliable and flexible, with the ability to adapt quickly to various environments and situations.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts, and history of the Jewish people – a history of oppression, displacement, and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities, and backgrounds, as do our staff. We bring our experience, history, and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community, and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission, and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety, and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger

Justice • Justicia • Justice • Tzedek

We Pursue Justice

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • Chevruta

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • Ometz

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status.

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