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Finance and Accounting Manager

Department: HIAS Austria
Location: Vienna, VIE

HIAS is the global Jewish non-profit that protects refugees whose lives are in danger for being who they are. We help refugees rebuild their lives and advocate that all displaced people are treated with dignity.  The HIAS Austria office as the Resettlement Support Center (RSC) processes refugee cases for resettlement to the US through a contract with the US State Department.

 

Reports to:

RSC Director

 

Purpose of the role:

To oversee day-to-day effective and efficient management of all financial and accounting activities at the HIAS RSC Austria office. They ensure maintenance and high standards of accounting records, internal controls in accordance with International Accounting Standards, administration standards, Austrian laws and regulations, and executes established financial and administration policies and procedures. The Finance and Accounting Manager directs all accounting functions, including general ledger, accounts payable/receivable, purchasing, payroll, bank reconciliations, audit, insurance, local tax reporting, and fixed assets at the country level. They also ensure accurate and timely preparation of budgets, internal financial reports and submission for external reporting. In addition, the Finance and Accounting Manager is responsible for oversight of physical security and maintenance of the office space.

 

Responsibilities:

Financial Statements and External Reporting

  • Oversees the preparation of monthly, quarterly and annual financial statements and reports.
  • Ensures timely and accurate monthly close of General Ledger.
  • Compiles cash flow forecast and forwards monthly cash request to HQ on a timely basis.
  • Ensures that financial reports for all donors, local compliance and HQ are submitted in a timely manner.
  • Monitors the office’s expenditures to ensure there is adequate cash to fund operations.
  • Supports all financial audits of the operations in Austria.
  • Ensures that financial transactions are coded correctly.
  • Reviews and develops financial and accounting policies and SOPs as necessary.

General Ledger

  • Oversees all financial transactional activity, including; accounts payable, accounts receivable and payroll and ensures that all financial transactions and journal entries are recorded accurately in accordance with organization policies and local laws and regulations.
  • Performs monthly account analyses; bank reconciliations, G/L to subsidiary ledger reconciliation.
  • Maintains structure and ensures maximization of accounting software.
  • Ensures monthly closes are completed on a regular and timely basis.
  • Reviews external prepared payroll, payroll control sheets, and allocations.

Budgets and Budgetary Controls

  • Prepares with the Director and the program team the country office budgets and proposals.
  • Prepares, analyzes and reports to the Director and HQ monthly budget vs actual analysis.
  • Ensures controls of expenses assigned to grants and work directly with the Director to manage actual expenses.

Administration

  • Leads and has overall oversight of the Finance and Accounting team and provides consistent leadership to the team through regular meetings, trainings, effective objective setting, delegation, and communication.  
  • Responsible for the Care & Maintenance funds program for refugee applicants.
  • Oversees the day-to-day needs of the physical office space, including leases and maintenance.
  • Manages HIAS RSC Austria vendors while ensuring procurement policies and procedures are met.
  • Ensures staff are trained on all procurement and logistics policies and procedures.
  • Acts as the main point of contact for all physical security incidents.

 

Key skills and attributes

  • Successful completion of the Austrian “Bilanzbuchhalter Diploma” or a Bachelor degree in finance and accounting.
  • At least five years of work experience in an Accounting or Finance position with accounting and budgeting responsibilities. Experience in an NGO or/and in a chartered accounting audit firm would be beneficial.
  • Experience in supervisory/management role, managing, mentoring, and building capacity of direct reports would be an advantage
  • Fluency in English (oral and written) required
  • Fluency in German (oral and written) would be an advantage
  • Excellent interpersonal and organizational skills.
  • Knowledge of Austrian administrative laws and regulations would be an advantage
  • Excellent computer skills in all Microsoft Office Suite products (Word, Excel, PowerPoint, etc.); highly organized and detail-oriented with strong analytical and problem-solving abilities; capability to handle sensitive and confidential information.
  • Ability to work in a team and independently, take initiative, prioritize competing tasks and meet deadlines in a fast-paced environment.
  • Ability and willingness to travel internationally as needed.

 

All applicants should have the legal right to live and work in Austria. Compensation is dependent on education and experience with a minimum salary of €3400 for 35.25 hours per week.

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