TITLE: Project management officer

TYPE: Full-time, 5 months (extendable pending funding)

DEPARTMENT: HIAS Israel

DIVISION: Local

HIRING MANAGER: Response Director, HIAS Israel

LOCATION: Tel Aviv-Israel

POSITION SUMMARY:

HIAS Israel seeks a Project Management Officer (PMO) to support programs and operational needs in the HIAS' Israel Emergency response. The program management officer will play a key role in supporting emergency programs and strategic partnerships with Israeli organizations. The PMO is responsible for logistics and operations as well as overseeing project cycle management, performing monitoring, evaluation and reporting, relationship development with stakeholders for program, project implementation, cross-divisional collaboration, and advocacy. This position includes periodic site visits, field distributions, and need assessments. The PMO maintains tracking mechanisms and performs internal and external data management alongside local partners to ensure compliance with HIAS’ policies. The PMO works closely with other International Programs staff, including technical teams such as Monitoring, Evaluation, Accountability, and Learning (MEAL), Cash, MHPSS, Protection, and Resource Development to ensure excellence with field tools and processes for the Emergency Response and its partners. The successful candidate has a demonstrated ability to coordinate between diverse teams for operational purposes, assess and communicate field needs to relevant stakeholders, as well as a keen understanding of challenges and opportunities in emergency settings.

ESSENTIAL FUNCTIONS:

• Oversees progress of emergency response projects and activities toward key objectives and deliverables through regular communication with key country office and HQ staff.

• Supports the Emergency Response in Israel to identify gaps in programs and operational challenges with field and HQ colleagues.

• Represents HIAS at external partnership, coordination, and monitoring meetings related to emergency response, as needed.

• Assists managing partnership vetting, legal agreements, capacity building, and compliance.

• Ensures compliance with relevant regulations and HIAS and donor requirements for all programs and documentation of violations to be actioned and resolved.

• Administers operational and logistic details for projects.

• Conducts regular assessments and evaluates the overall performance of emergency response operations in Israel.

• Drafts reports and otherwise shares insights and experiences from field staff and leadership across the International Programs (IP) department, the wider organization, and to external audiences in the context of emergency response.

• Collaborates with the Institutional Development team, technical teams, and other field-based colleagues to support proposal and budget development for emergency response funding opportunities focused on activities in Israel.

• Reviews and contributes to monthly and quarterly emergency response program reports and other documents in Hebrew and English for funders, HIAS staff, and the Board of Directors on HIAS' emergency response operations in Israel.

• Performs other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Excellent communication skills, with outstanding writing, editing, and proofreading skills in English.

• Fluency in English and Hebrew is required. Additional languages are a plus.?

• Strong organizational skills with attention to detail.

• Proficiency with data analysis software and tools. Microsoft Office (Excel, Power BI) a plus.

• Analytical thinker with presentation and relationship-building skills across cultures.

• Ability to take initiative, work both in a team and independently, prioritize competing tasks and meet deadlines in a fast-paced environment.?

• Experience designing and implementing MEAL systems in humanitarian or development settings.

• Familiarity with cash-based interventions and partnership-based project models is an advantage.

• Commitment to HIAS' mission and values.?

DISCLAIMER

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required, or permanent location. Location is subject to temporary change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable meeting crucial deadlines in a fast-paced, changing work environment. All team members may be required to perform duties outside of their normal work hours or description of responsibilities as needed.

HIRING PROCESS

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES

Welcome • Acogimiento • Hospitalité • ????? ?????? (Hachnasat Orchim)

We Welcome the Stranger

Justice • Justicia • Justice • ??? (Tzedek)

We Pursue Justice

Empathy • Empatía • Empathie • ??? (Chesed)

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • ?????? (Chevruta)

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • ???? (Ometz)

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • ??? (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.